How to change your Gmail signature

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Adding an email signature is a considerate thing to do when you’re communicating professionally. You can have all of the necessary information — such as your full name, position, and contact information — right there, and you don’t have to worry if you accidentally forget to sign off your emails. It’s also useful if you’re in a hurry or sending an email from your phone. (You can also set it up on your mobile app.) It’s easy to set one up in Gmail. Here’s how:

How to change your signature on desktop:

  • Click on the cog icon in the top-right corner of the screen
  • Click on “See all settings” at the top of the sidebar
  • Make sure you’re viewing the “General” tab
  • Scroll down to “Signature”
  • Click the button that says “Create New”

General Gmail settings

Click the “Create new” button to add an email signature.

  • Type a name for your signature into the pop-up window, and then click “Create”

Name new signature window

You’ll have to name your signature first.

  • You should see your signature name. Click on the pencil icon to edit the name or the trash icon to delete it.
  • Type your full signature into the box on the right. You can also customize it using different fonts, bold, and italics.
  • You can add more signatures by clicking the “Create New button”
  • Under “Signature defaults” you’ll see “For new emails use” and “On reply/forward use.” Use the drop-down menus to select which signatures are used for each category.
  • You also have the option to check the box next to “Insert signature before quoted text in replies and remove the “—” line that precedes it

Signature settings

Type your signature into the box on the right.

  • Click “Save changes” at the bottom of the menu

How to change your signature on the Gmail mobile app:

  • Tap on the three bars in the top-left corner of the screen
  • This will open up a menu. Scroll down and select Settings.
  • Select the email account you want to create a signature for
  • Under General, tap “Signature settings” (iPhone) or “Mobile Signature” (Android)
  • If you’re using an iPhone, make sure Mobile Signature is toggled on. Type your signature below it. For Android phones, tap “OK” when you’re done.

Gmail settings

Open up “Signature settings.”

Gmail Signature settings

Enter in your signature below the toggle.

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